Expert Insight

You have spent hours and hours planning your wedding…so why not hire someone who can ensure that your amazing vision comes to life? Wedding day coordinators are a necessary ingredient when it comes to relieving stress, managing your timeline, and professional problem solving. Pulling off a seamless wedding takes a lot of work and expertise. So, let’s discuss why you should invest in a wedding day coordinator.

For starters, what is a wedding coordinator and how do they differ from wedding planners? Wedding coordinators are for couples who have planned their wedding themselves but need someone to manage the event, whereas planners provide full planning services and guide you through the planning process. Most event companies provide both coordination and planning packages, so it is important to know what you need help with the most. Below are the top reasons why I believe every Bride-to-be should at least be hiring a wedding day coordinator.

Photo: Allie & John Photography

1.  Relieves Stress:

Most day of wedding coordinators step in about a month prior to your wedding. This allows your coordinator to review your wedding plans, talk with the vendors, and create the wedding timeline. When you meet with your coordinator before your wedding, you have a chance to ask all of those last-minute miscellaneous wedding questions that have been causing anxiety. Talking through the wedding day’s events with a coordinator can help calm any pre-wedding nerves. Your coordinator can offer you any advice & tips in the last month leading up to your big day. This bit of reassurance can take that weight off of your shoulders and let you focus on what really matters.

2.  Timeline Management

Any event planner would agree that the key to success is adhering to your timeline. A wedding day coordinator will manage every aspect of your schedule and ensure that each event takes place on time. A late timeline can cause extra fees for extending vendor times, missed activities (speeches, dances, photos, etc), and unnecessary stress for the bride and groom. Additionally, some vendors have a strict allotted time at your wedding and cannot always stay longer to accommodate for tardiness. When you hire a day of coordinator, you can be assured that someone is always looking over the schedule ensuring that you get the most out of your wedding day.

3.  Wedding Day Point of Contact:

The last thing you need in your wedding day is having vendors calling you to ask about where to check-in, set up, etc. You also don’t want to bother a family member or friend to act as the point of contact. This is a big, exciting day for them too! Your coordinator will act as main point of contact for all vendors. They will greet them upon arrival, help them with any questions they may have, and oversee their setup. After all, the only thing you should be doing is drinking champagne and getting your hair and makeup done with your girls!

4.  Décor Set up and Tear down:

Most day of coordinators include décor set up and tear down in their packages. Spending the extra money to get a coordinator that provides this service is more than worth it. This not only frees up your day while you are getting ready, but also relieves you and your family of the clean-up at the end of the night. After a long emotional day, the last thing you will want to do at the end of an epic celebration is clean up. Leave that to your coordinator and enjoy the after party!

5.  Professional Problem Solver:

Wedding coordinators are trained to think on their feet when unexpected situations arise. Whether it be a late family member, problematic vendor, or something as simple as needing an extra bobby pin, your coordinator is there for you to put out the fire. An experienced coordinator will always keep an emergency kit nearby and has the expertise to resolve the issue. As the bride and groom, your only jobs should be greeting your guests and soaking in the moment– let your coordinator deal with the unpredictable moments.

All in all, a wedding coordinator can add a lot of value to your amazing celebration. So, relax and let the professionals handle the logistics & unexpected. You should be able to look back on your wedding day with only fond and joyous memories; and hiring a wedding coordinator will help you achieve just that!

- Katie, Bride | Buttermilk Mountain, Aspen

“My wedding ran perfectly, and if there were any hiccups I didn't know about them because Kira was in the background making sure everything went well! She knows all the right little questions to ask so that details are taken care of ahead of time.”

I would highly, highly recommend her to any couple—she is absolutely worth it.

The path to making beautiful memories of your own begins here.

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